HOW TO WRITE AN ORDER LETTER  

Type of letter:

       An Order Letter is a type of formal letter.        

Why do we write an Order Letter?

        We write an order letter 

• To buy products.        

What is a formal letter?

        The meaning for the word  formal is something that follows a certain pattern or 

        certain rules.

Certain rules or patterns to be followed while writing an order letter?

        These are the simple rules to be followed while writing an order letter.

1. If you are writing an application letter you have to write your name and address, so that the company can know you personally and the location where you are living.

                      Example: 

                      Name:         :……………………….,

                      Address:      …………………….,

                                         ……………………. .

1. Write the date after writing your name, address. You have to write the date for future references.       

                       Example:

                       Date: DD/MM/YYYY

1. After writing the date you have to write the receiver’s designation, company name, and the address that are going to apply to.

Example:

TO

Designation,

Company Name,

Address  …………,

               ………………..       

1. In the subject, you have to write the following       

                    Example 1:

                    Subject: An order for purchasing the following products .

1. Write a salutation, it shows the respect you are giving to the official.

                    Example:

                     Dear Sir, Madam

1. Write the letter with the following guidelines

1. Give reference to quotation
2. List the items for the order in a tabular column. 
3. Write how the products should be packed to avoid damage.
4. Ask them to take responsibility for the damage, it occurred.
5. Write the delivery date of your product.
6. Ask for a discount.
7. Write about the mode of payment.

                      Example:

                      With reference to the quotation dated 26 November 2021, we would like to 

                      Place the order for the following products.

                     We kindly request you to pack items safely to avoid damage. Please take 

                     responsibility for the damage if occurred. Please despatch the products  

                     before 1 December 2021. We need a discount of 10% on each books and 

                     if you give discount this time we would be likely to  buy more books from 

                     you  the next time.Right now we will make an advance payment RS.500 

                     and we  will pay the full amount once we get the products in our hand.  

1. Write compliments like Your’s truly or Your’s faithfully and sign your name. This shows that you’re declaring all the above information to be true to the official. 

Example:

Your’s faithfully,

Your Signature

Sample: Write an order letter to buy sports kits from ABC company.          

             From                                               

             Mahendra Singh Dhoni,

             Ram Nagar,

             Chennai-600029.      

             23 November 2021

             To

              Managing Director,

              ABC company,

              Anna Nagar,

              Chennai-600028.

           Subject: An order for purchasing sports kits..

           Dear Sir,

                          With reference to the quotation dated 26 November 2021, we would like  

            to Place the order for the following products.

                     We kindly request you to pack items safely to avoid damage. Please take 

                     responsibility for the damage if occurred. Please despatch the products  

                     before 1 December 2021. We need a discount of 10% for the kits if 

                     you give discount this time we would be likely to buy more kits from you 

                     the next time. Right now we will make an advance payment RS.500 and 

                     we will pay the full amount once we get the products in our hand.    

         Your’s faithfully,

         Mahendra Singh Dhoni,