This is a formal letter which is written to address the wrong doings, grievances, offence or resentment regarding any sort of product or services.
It complies with the fundamental rights of the citizens where they can stand against unfair matters or any kind of injustice to seek fairness and justice.
EXAMPLE 1: Write a letter to the Superintendent of Police about the inadequate parking facilities in the commercial street area of Dausa, which is causing a lot of inconvenience to the people. You may also offer your suggestions to solve the problem. You are Rishabh Khanna residing at 12, Jayanagar, Dausa.
23 November, 2021
The Superintendent of Police
Subject: Inadequate parking facilities
I want to bring to your kind notice that the number of vehicles is growing day by day in our city. But we lack adequate parking facilities for them. Commercial street area is one of the busiest areas of Dausa. Thousands of people visit the area everyday.
In the absence of a proper parking facility, they park their vehicles anywhere. This leads to a jam packed situation.
The only solution to the problem is providing adequate parking facilities in the area. Two or three public parking slots can be fixed and the people be guided to park their vehicles there only.
I hope for positive steps.
EXAMPLE 2: You are Shobhit living at Anand Bhawan, Krishna Colony, Bharatpur. You bought a refrigerator from Ganesh Electronics, Dal Bazar, Bharatpur. It does not function properly. Write a letter of complaint to the sales manager of the shop.
23 November, 2021
The Sales Manager
Subject: Defect in refrigerator
I would like to bring to your kind notice that I bought a Frost- free Godrej refrigerator from your shop on 15 November, 2021. In less than 10 days, I find it’s freezing section not functioning.
Since the refrigerator is under warranty period, I request you to get it either replaced or repaired, as necessary.
I look forward to your action.