It is a formal/ official letter written to the official authority of the police station following a very designated format and rules. It can be written for different reasons like complaint, public awareness or any other problem or grievance faced by the sender.

EXAMPLE: Report to the inspector of police that your brother has not returned from school, giving full particulars of the bot, his dress etc. and request the missing persons’ squad to take immediate action.



Ramesh Nagar,

New Delhi- 110015


26 November, 2021


The Inspector,

Moti Nagar Police Station,

New Delhi- 110015


Subject: Reporting a missing person.

I have to lodge a report that my brother, Ravi, has been missing from home since morning. He left for his school at 7am. His school closes at 1 pm. So, he returns home at 1:30 pm at the latest. But to our surprise he did not come back home today till evening.

He is a young boy of fifteen studying in IX class in Govt. Boys Sr. Sec. School, Rajouri Garden. He is of medium height. He is dressed in school uniform i.e., a white shirt , white pants and black shoes. His hair is curly. Please order the MIssing Persons’ Squad to make all the efforts to search him. Please inform us if you find a clue about him.

Thanking you,

Yours faithfully

Yash pal

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